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Zircon Container Company
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Office Secretary

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Job Description:

As the office secretary, you will help ensure that the office runs smoothly and efficiently. Your clerical and administrative support will assist office personnel and optimize workflow. You need to be comfortable being the primary point of contact for all manners of inquiries and requests. Other secretarial responsibilities will include organizing and maintaining files, supplies, and equipment. The ideal candidate for the position of secretary can prioritize tasks and is motivated to complete work with minimal supervision.

Secretary Duties and Responsibilities:
Respond to calls, emails, and routine letters; direct inquiries to the appropriate person
Manage schedules and calendars; arrange, coordinate, and schedule meetings; prepare meeting documents
Coordinate conferences; complete conference registrations for company employees; make travel arrangements for office personnel
Maintain a content management system
Maintain budget and purchase supplies for the office; track inventory of office supplies
Write and distribute routine correspondence and reports; compile data and prepare reports
Proofread and edit documents to ensure proper spelling and grammar as well as compliance with company policy; recommend revisions as needed
Maintain updated contact information for company employees, suppliers, and customers; keep such information confidential

Fulfill other secretarial duties as needed

Secretary Requirements and Qualifications:
Professional demeanor and attitude
Trustworthy, able to respect confidential matters
Familiarity with office organization techniques
Capable of multitasking; strong time management
Well-organized, detail-oriented
Strong writing ability
Excellent verbal communication
Proficient with computers, especially in MS Office
High school diploma
Nice to Have
Typing at 50+ words per minute preferred
Past secretarial experience preferred

Contact Information:

E-mail Your Resume
Phone: 970.259.1558

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